JOB POSITION: Coordinator: Base Salary ($ 62,713 – $ 63,628)
Deadline for Applications July 15, 2010
The Harriet Tubman Institute for Research on the Global Migrations of
321 YORK LANES, YORK UNIVERSITY
4700 Keele Street, Toronto ON M3J 1P3
Scope of the Coordinator’s Position for the Tubman Institute
The Coordinator is a full-time management position at The Harriet Tubman Institute for Research on the Global Migrations of African Peoples. The Institute operates as a research and community outreach facility and its administration is the responsibility of a core Management Team.
The Coordinator must demonstrate scholarly knowledge of the study of Africa and the African diaspora. Ph.D. or M.A. in a discipline involving research on Africa and/or the African diaspora is desirable. Experience in grant writing, program development, leadership and management is advantageous. In addition to English, fluency in Spanish, Portuguese and/or French is desirable.
The Coordinator will be responsible for:
§ playing a strategic role (both short and long-term) to ensure the Institute successfully meets its own mission and goals;
§ working with the Director, Deputy Directors and appointed designates in overseeing the design, planning, and implementation of designated programs and activities;
§ building a high performing and competent team to achieve measurable results; and
§ working in collaboration with the Operations Officer on day-to-day operations
The Coordinator must demonstrate:
§ Excellent communication skills, both oral and written.
§ Ability to produce clear and concise documentation and reports.
§ Ability to participate in planning budgets.
§ Supervisory skills in personnel management
§ Commitment to maintain confidentiality.
§ Ability to work effectively under pressure.
§ Ability to work independently and effectively as a member of a team.
§ Background knowledge to support program design and development
§ Capacity to provide leadership in Institute activities
§ The ability to manage multiple projects and set priorities accordingly
§ General skills in computer use in MS-Office (Word, EXCEL, Power point) and website experience
ROLES AND RESPONSIBILITIES:
A. Research and Planning Management
§ Works under the general direction of the Director, Deputy Director(s) of The Harriet Tubman Institute for Research on the Global Migrations of African Peoples
§ Assists the Director in overall strategic planning of the Institute
§ Takes an active role in establishing criteria for designing, delivering and managing all related research and program activities
§ Assists in the design, organization and management of special events including team meetings, conferences, and workshops.
§ Oversees all project teams to ensure that activities operate within the set criteria and include efficient reporting
§ Builds good working relationships with individuals and teams and provides coaching/mentoring of staff in their respective roles
§ Provides leadership for overseeing all meeting arrangements and ensures that appropriate reports on these events are prepared
§ Prepares meeting agendas, progress reports as required by the Director
§ Communicates on behalf of the Director as required
§ Assists in the recruitment, selection and orientation of new employees
§ Provides signing authority for Tubman financial expenditures as required and arranged with the Director and Operating Officer.
B: Leadership and Supervisory Responsibilities
§ Supervisory skills for Tubman Institute Management Staff including Operating Officer, work-study student, graduate assistants, international students and any voluntary positions assigned responsibility on behalf of the Institute
§ Provides input into the long- and short-term planning decisions by the Director, Deputy Director(s) and Executive Committee.
§ Representative at conferences, educational institutions, community events, etc. when required
C: Reports, Publications, Research Grants, and Communication Materials
§ Assists in developing communication strategy
§ Assists in the design and content management of Institute communications, publications and marketing including the website and the formatting of /Calls for Research /proposals and the distribution of funding proposals
§ Oversees the updating of the website
§ Assists in the design and content of reports, publications and communication documents
§ Ensures all materials are updated and on time as required (specifically website and easy flow of information to anyone asking for background)
§ Responsible for ensuring all materials for press conferences (press kit) are available
§ Takes responsibility for development of newsletters for content and delivery time
§ Ensures annual reports are completed yearly
D: Policies and Procedures/Contractual Arrangements
§ Defines and/or implements a set of policies and procedures (a set of standard templates for the operation and procedures of all related activities)
§ Oversees contracts for personnel in cooperation with the Operating Officer
§ Oversees arrangements for Institute programs, projects, events, workshops – and other related activities
§ Ensures expected outcomes are clearly defined
§ Works with Operations Officer to assure that budgets reflect all real costs and are in alignment with all planning and operational activities
Please provide three references that we may contact on your behalf.
PLEASE SEND ALL INQUIRIES VIA EMAIL TO:
Dawn Ralph c/o The Harriet Tubman Institute